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WHAT IS THE FEDERAL SURPLUS PROPERTY PROGRAM?

The Texas Facilities Commission’s Federal Surplus Property Program manages the disposition of surplus personal property donated to the state by federal programs. We request, warehouse, and transfer surplus federal government equipment to eligible organizations in Texas. We also certify organizations as eligible under federal regulations to receive property. Our mission is to save eligible organizations money in acquiring necessary equipment. FSP service charges are as low as 5-10% of the item’s original cost!

Please see our Program BrochurePresentation, or GSA video for more information.


WHO IS ELIGIBLE?

Examples of eligible organizations include:

Questions about eligibility? Please contact us at (512) 962-4167 or federal.surplus@tfc.texas.gov.

The general public is not permitted to obtain property from this program. For information on public sales including the State Surplus Store & Online Auctions, please visit www.SurplusTexas.gov/state.


HOW DOES MY ORGANIZATION APPLY?

Download and submit an Application for Eligibility. Pages 8-11 of the Application contain detailed instructions for each type of applicant organization. All program participants must re-apply for eligibility every three (3) years.


WHAT TYPES OF PROPERTY ARE AVAILABLE?

Commonly available items include:
  • Vehicles
  • Heavy equipment
  • Furniture
  • Generators, pumps & compressors
  • Tools
  • Personal gear
  • And much, much more! 
We also accept requests for specialty items, including aircraft and large vessels. Click here for examples of property that have been donated to organizations in Texas.
 
We do not offer land or other real property, certain naval vessels, federal government records, or certain military property, including armored vehicles and controlled equipment.
 

WHAT RESTRICTIONS ARE PLACED ON THE PROPERTY RECEIVED?

Please review the following carefully and contact us with any questions:

  • Property may only be used to support program’s operations; it is not for personal use.
  • Property must be placed into use within one year of receipt.
  • The compliance (restriction) period varies according to item and donee type but is at least 12 months from date put into use.  For property valued at $5,000 or more in original acquisition cost and all passenger motor vehicles, the compliance period is 18 months. Certain donees and property types have special rules and restrictions.  
  • During the compliance period, the donee may not sell, trade, lease, lend, bail, cannibalize, encumber, or otherwise dispose of such property, or remove it permanently, for use outside the State, without the prior, written approval.
  • Our staff performs scheduled and unscheduled property compliance checks to ensure the property is being used as represented.
  • If the property is not paid for in full or is not being used or handled as required, the donee will be required, at its expense, to return the property to TFC.
  • For complete terms and conditions, please see the Application for Eligibility.

HOW DOES MY ORGANIZATION OBTAIN PROPERTY?

  • Verify that your organization's account is active.
  • Browse our online inventory or visit our FSP Warehouses in Fort Worth and San Antonio.
  • Notify FSP staff of the items you are interested in.  If we do not have the type of property your organization is looking for, please contact us to submit your request.
  • An authorized representative listed on your organization's account must sign the invoice.  S/he may pickup the items, or may designate in writing, a representative who can pickup the items in their place.
  • Payment in full is due within 30 days of the invoice date. Payment must be in the form of a check drawn on the account of your organization or parent/charter organization. State agencies must pay via Interagency Transaction Voucher (ITV). Our agency code is 303. The RTI # is 30311.  Payments should be mailed to:
ATTN: Fiscal Division
Texas Facilities Commission
P.O. Box 13047
Austin, TX 78711-3047
 

IS THERE A FEE FOR THE PROPERTY? / WHY ARE PROGRAM PARTICIPANTS REFERRED TO AS "DONEES"?

Yes, there are service charges for items received from our program. This program is not funded by the state or federal government and is entirely supported by the revenues generated from service charges. The cost of operating the program is passed on to the program participants in the form of the service charge (also referred to as “handling fee”). The service charge will vary according to the item’s type and condition but is an average of 5-10% of the item’s original purchase price.  Items are donated from federal government agencies through the Federal Surplus Property Program; hence, participants in the program are referred to as "donees."


WHAT CONDITION IS THE PROPERTY IN?

Condition of the property varies.  Many items are used and therefore may require some repairs or service.  With prior approval, items may be cannibalized for parts or broken down for secondary use.  Items are offered as-is, where-is with no warranties on its condition, however, opportunities for returns/refunds do exist with certain limitations.

CIVIL RIGHTS INFORMATION

  • FSP is an equal opportunity program. Auxiliary aids and services are available upon request to individuals with disabilities. Click here for more information.
  • As a program participant, and therefore a recipient of federal government assistance, please display the GSA Office of Civil Rights Nondiscrimination Poster (received in your welcome packet) in a common area at your facility. Click here to download the poster.